Time Management Is A Group Project

Thomas Wallace

Teacher, football coach, online marketer and cancer survivor. Degree in Business Management and an advanced degree in physical education and athletic psychology and exercise.

"What doesn't kill you makes you stronger." Avid bicycle racer in my twenties and thirties. Realized I had to keep pedaling to finish the race! I use that logic in everything I do.

I'm truly thankful for all the people that have helped me along this journey! I make sure I do the same for other people.

"You can have everything in life, if you help enough people get what they want." -Zig Zigler

Latest posts by Thomas Wallace (see all)

Time Management Is A Group Project

Managing time takes cooperation from everyone on your team, and in your manage your timefamily, for it to work. If everyone isn’t on board, you’ll end up with problems and urgent last-minute tasks that you want and need to avoid.

Create a Shared Calendar –

Whether it’s for your team members for your business or for your family, create a shared calendar to use so that nothing gets forgotten; whether it’s seeing a movie Friday night or getting some work done on Tuesday for the project due on Thursday. Shared calendars prevent issues from arising and anything being forgotten.

Appoint Team Leaders –

This works for business and family. If someone is in charge of a particular project, it will help you avoid having to put out lots of little fires. The team leaders can deal with the small fires and only pass things on to you if they become more serious.

Set Meaningful Deadlines –

Don’t just give a deadline for the main project; assign smaller deadlines and checkpoints throughout the work on any main project. The main deliverable has time management key on a computermany different tasks that need to be done and if you and the team leaders are ensuring that the smaller checkpoints are being done on time to a high standard, there will be no reason not to meet the ultimate deadline.

Use a Project Management System –

There are many ways to manage projects, from cloud-based systems like Basecamp.com to using a series of spreadsheets, documents and files that are shared with everyone. It’s up to you how you want it to work, but do seriously consider using a system that was made for organizing projects.

Craft a Shared Vision –

Nothing gets a team more creative than a shared idea or vision to guide them through each project. If everyone is on the same page and understands the ideas and values that you’re trying to represent in each finished project, it will help move things forward by creating limits. Contrary to popular belief, limits do not always stifle creativity.

Systemize Everything –

If you have created a system for everything from landing new leads, to converting leads, to a contract, to working on the actual project, you’ll find out that feels as if you have a lot more time on your hands. You can carry this further by systemizing your family life too. The more often you do things in the same way, the faster you’ll get.

Delegate Responsibility –

Appoint other people to be in charge of different aspects of the business. Virtual Delegate and other business topicsassistants enjoy being in charge of other team members, as do children at home. Give someone dominion over something, with clear expectations of what the deliverable should be, and people will surprise you.

Everyone Needs to Contribute Ideas –

If everyone gets to openly contribute to ideas, without any concern of poor time for businessreactions, you’ll get more ideas. Not all ideas are going to be good ideas, but the more ideas that are generated, the more likely you’ll find truly profitable ideas to develop further. Set aside time once a month or so just to throw ideas around.

By allowing everyone to have a say about the time they spend, and what on, it’ll make it easier to manage time as a team for your business or as a family at home. Time management takes everyone on the team to work together. Teams can consist of those you hire, outsource to, or family members.

Happy Holidays!

Thomas Wallace

Setting Priorities for Your Time!

Thomas Wallace

Teacher, football coach, online marketer and cancer survivor. Degree in Business Management and an advanced degree in physical education and athletic psychology and exercise.

"What doesn't kill you makes you stronger." Avid bicycle racer in my twenties and thirties. Realized I had to keep pedaling to finish the race! I use that logic in everything I do.

I'm truly thankful for all the people that have helped me along this journey! I make sure I do the same for other people.

"You can have everything in life, if you help enough people get what they want." -Zig Zigler

Latest posts by Thomas Wallace (see all)

Setting Priorities for Your Time!

One of the hardest parts of time management is learning how to set priorities. Sometimes it can feel like every last thing you need to do is an emergency. But the truth is, there are ways to organize your time and manage the tasks that you need to do so that you get them finished right when they need to be done without feeling overwhelmed or rushed.

Thankfully Stephen Covey’s time management grid is here to save us from ourselves. It looks like this:

 

The way you use the grid is to designate each item on your to-do list to a colored square. Instead of quadrants like Mr. Covey’ has assigned, they are different colors here.

* Purple: Needs to be done immediately
* Green: Needs to be done but can take longer and needs more strategic     planning
* Pink: Distractions, but needed by others
* Light green: Not at all important and often used in order to procrastinate

Use the grid to help create your daily to-do list by prioritizing the importance and urgency of each item you have to pick from. It can be as simple as doing the purple things first, then the green, next pink, and finally the light green items. But, if you do it this way you might miss out on something important you can learn from the time management grid.

Eliminate Urgency from Your Life

By focusing on green you can eventually lessen the purple items on your list. By learning to say no to others you can virtually eliminate the pink things, too. Finally, by getting your schedule under control the light green will eliminate itself because you won’t feel the need to procrastinate anymore.

Learn to Say No

As children we are taught to not say no. Unfortunately, this transfers over to adulthood in a bad way, especially for females. If you determine something is inDon't be afraid to say NO the pink or light green area, you can use that to determine whether or not you should say no. If it’s something that your client wants that takes five minutes, but it’s not that important, you can do it. If it’s something you just like to do, you can always do it after you’ve done three purple or green tasks.

Assess Your Time Expenditures Now

Now that you have Dr. Covey’s time management chart, you can go back and re-evaluate the things you are currently doing each day to find out what color they are. Knowing their color will help you label each thing that you do throughout the days, weeks and months ahead so that you can prioritize them.

Finally, when you are assessing any task, make sure you label it, then ask core valuesyourself if it fits in with your core values and goals. If it does, it’s going to be in either the purple square or the green square. If it doesn’t, it’s probably in one of the other squares. As you learn to use this system it will start becoming more automatic so that you can say yes or no faster and put your time management on auto drive.

Have A Great Day And Happy Holidays!

Thomas Wallace

Organize and Separate Your Time for Better Success!

Thomas Wallace

Teacher, football coach, online marketer and cancer survivor. Degree in Business Management and an advanced degree in physical education and athletic psychology and exercise.

"What doesn't kill you makes you stronger." Avid bicycle racer in my twenties and thirties. Realized I had to keep pedaling to finish the race! I use that logic in everything I do.

I'm truly thankful for all the people that have helped me along this journey! I make sure I do the same for other people.

"You can have everything in life, if you help enough people get what they want." -Zig Zigler

Latest posts by Thomas Wallace (see all)

Organize and Separate Your Time for Better Success!

One way to help yourself manage your time better is to keep things separate. If time management ball held by a personyou have a specific area to accomplish a goal, you’ll be able to get your mind dedicated faster to that one task. It might seem like a pipe dream, but if you really want to be creative, find a space that makes you feel creative and go to it each time you need that extra creative spark. In that way, you become more in charge of how your time is spent.

A Reading Cubby

You may have had one in elementary school, a little place that you could go for quiet reading time. You can do this at home easily by just setting up a chair in the corner of a living room, bedroom or office that is set up with good light for reading and if necessary the proper electronic components if you want to read by laptop or Kindle.

A Mail Checking Station

This works especially for snail mail and is best if it’s close to the trashcan. Get the mail in, and immediately go through it, tossing the trash, and then taking the mail to the computer in order to schedule, process and pay bills.

Games Only

Some people cannot afford this but it is something that will truly help you manage your time better. Separate your work computer from your fun computer. effective time managementAt the very least create different sign-ons to your computer: one for work, one for games. This way you won’t be tempted to check work when you’re having fun, or play games when you’re supposed to be working.

TV Time

It’s very different to get work done, or even read a book with the TV blaring. Having technology in the bedroom is also not conducive to a good night’s sleep. Consider having the TV in only one room in the house and only using the TV during limited hours.

Breakfast, Lunch and Dinner

The three most important things in the world, Uncle Billy would say in the train scene in It’s A Wonderful Life.  Eating is a very important part of your day and should be treated as such. If you eat all over your home and office there is no true break or time to digest your food. Take the time to set the table, and eat at the table or breakfast bar in order to differentiate the time spent on eating, versus working, versus play.

Resting and Sleeping

There is nothing wrong with taking a nap on a rainy Sunday afternoon, but you watch with the words want to be very careful about sleeping and resting during the work day. Plus, you want to avoid working when you’re supposed to be resting and sleeping. Make your bedroom a peaceful oasis away from the rest and go there when you need a break.

Being Social

So often, the internet becomes a substitute for true social gatherings and due to this easy access to a social life, it can be all too simple to flow from work to being social accidentally. Like with gaming, set up specific times to be social – whether it’s out of the house, outside of business hours, or on the computer.

Exercise!

If you don’t have time and space set aside for exercise, it’s unlikely you will ever do it. Set aside the time, and the space, even if you have to go to a new space. If Fit woman on a treadmillyou get to the new space, you’ll automatically reach your exercise goals because your surroundings will inspire you.

Setting up different areas to get various activities done will help you differentiate your time better, be more organized, and get more done than you thought possible. Creating dedicated areas for specific activities is an excellent time management tip that will work for most people.

Have A Great Day and Thanks For Stopping By!

Thomas Wallace